Offer flexible installment plans with custom schedules, making fee payments easier for parents and more inclusive for everyone.
Smart & Flexible Fee Structure Setup
Customizable Fee Structures
Admins can set up class-wise, category-wise, or group-wise fee structures with complete flexibility for different academic programs.
Multiple Fee Heads Configuration
Create multiple fee heads such as Admission Fee, Tuition Fee, Transport Fee, Hostel Fee, Exam Fee, and Miscellaneous charges with ease.
One-Time & Recurring Fees
Each fee head can be configured as one-time or recurring (monthly, quarterly, yearly) based on school policies.
Efficient Fee Assignment & Management
Bulk Fee Assignment
Assign fees to entire classes, sections, or groups of students in one go, saving significant administrative time.
Individual Student-Level Control
Manually assign, edit, or override fees at an individual student level when exceptions are required.
Carry Forward Previous Year Dues
Automatically carry forward unpaid balances from the previous academic year to avoid revenue loss.
Smart Discounts & Scholarship Management
Flexible Discount Types
Apply flat or percentage-based discounts on one-time or recurring fees.
Pre-Approved Discount Rules
Define discount rules in advance for staff wards, merit students, or special categories.
On-the-Spot Discount Application
Authorized staff can apply discounts directly during fee collection, with proper tracking and logs.
Automated Fine & Penalty Management
Configurable Fine Rules
Set fines as flat amounts, percentage-based, or incremental (per day or per delay period).
Predefined or Manual Fine Application
Apply fines automatically based on rules or manually during fee collection when needed.
Transparent Fine Tracking
All applied fines are clearly reflected in student fee statements and reports.
Flexible Fee Collection & Payments
Multiple Fee Collection at Once
Collect multiple fee heads in a single transaction for faster processing.
Partial & Installment Payments
Allow parents to pay fees partially or in installments while the system tracks balances automatically.
Real-Time Balance Updates
Every payment instantly updates the student’s outstanding balance and fee status.
Real-Time Student Fee Statement
Automatic Fee Statement Generation
Each student profile displays a real-time fee statement including total payable, paid amount, discounts, fines, and balance.
Clear Fee Status Visibility
View fee status as Paid, Partial, Unpaid, Upcoming, or Overdue at a glance.
Quick Access for School Authorities
Admins and staff can view fee statements instantly from both desktop and mobile app.
Fast Fee Collection & Receipt Generation
Quick Fee Collection Interface
Collect fees directly from student profiles using desktop or mobile devices.
Multiple Receipt Formats
Generate receipts instantly in A4, A5, or A6 sizes based on school requirements.
Thermal Receipt Printing
Mobile app supports thermal printers for fast, counter-friendly receipt printing.
Parent-Friendly Mobile App Experience
Complete Fee Visibility for Parents
Parents can view total fees, paid amount, upcoming dues, overdue balances, discounts, and fines.
Online Fee Payment from App
Pay fees directly from the mobile app using supported online payment modes.
Invoice & Receipt Downloads
Parents can download invoices and receipts anytime from the app.
Automated Notifications & Alerts
Upcoming Payment Reminders
Automatically notify parents before due dates to reduce late payments.
Overdue Payment Alerts
Instant alerts for overdue fees help improve collection efficiency.
Fee Receipt Notifications
Parents receive confirmation notifications immediately after successful payment.
Powerful Fee Dashboard
Quick Financial Overview
A real-time dashboard shows total collectible amount, total collected, overdue fees, and outstanding balance.
Decision-Ready Insights
School management can track fee performance instantly without manual calculations.
Advanced Fee Reports & Analytics
Overdue Fee Report
View overdue amounts filtered by class and section.
Fee Statement Report
Generate detailed statements filtered by class, section, and payment status (Paid, Partial, Unpaid, Upcoming).
Daily Collection Report
Track daily fee collection activity with complete transaction details.
Flexible Payment Plans for Parents
Installment-Based Payments
Offer parents financial flexibility with installment and partial payment options.
Custom Schedules
Define payment timelines for specific fee categories as per school policies.
Accessible & Inclusive
Make quality education more affordable through adaptable payment options.
How It Works
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About Us
VidyalayaERP is a comprehensive school management software designed to streamline administrative tasks, enhance communication, and improve overall efficiency in educational institutions.