Why Choose VidyalayaERP for Fee Management?
Managing school fees doesn’t have to be complicated. VidyalayaERP streamlines the entire fee management process, making it effortless for accountants, administrators, and parents alike. From configuration to collection, reminders, and reporting, we provide everything you need in one place.
For Accountants & Administrators
Class-Wise or Group-Wise Setup
Configure fee structures for the entire session, tailored to your school’s needs.
Streamlined Fee Collection
Collect payments in cash, UPI, or bank transfers, and print instant receipts.
Automatic Notifications
Notify parents instantly via SMS or app about payments, due dates, or overdue fees.
Custom Discounts & Fines
Apply specific discount rules or late fees with options for fixed, incremental, or percentage-based amounts.
Secure Role-Based Access
Assign staff-specific permissions for viewing, collecting, or managing fee data.
Comprehensive Financial Reports
Generate cash flow statements, daily collections, and other customized reports effortlessly
For Management (Founders, Directors & Trustees)
Real-Time Financial Insights
Monitor collections, receivables, and outstanding amounts at a glance.
Advanced Reporting
Generate reports by class, payment mode, or staff user, including daily, weekly, and monthly breakdowns.
Enhanced Security Controls
Ensure secure fee handling by defining staff roles and permissions.
Improved Decision-Making
Leverage data insights to streamline operations and optimize financial planning.
For Parents & Students
Detailed Fee Overview
Access fee details, including due dates, payment history, and outstanding amounts, all in one place.
Convenient Mobile Payments
Pay fees directly from the mobile app using secure payment methods.
Instant Notifications
Stay updated with SMS or in-app alerts about fees, due dates, and reminders.
Financial Reporting
Generate detailed financial reports, including income, expenses, and budget summaries.
Transparent Payment History
Track cleared and pending payments with an easy-to-understand interface.
Benefits of VidyalayaERP Fee Management
Effortless Automation
Reduce manual effort with streamlined processes for fee collection and notifications.
Enhanced Accuracy
Eliminate errors with automated tracking and reporting tools.
Increased Transparency
Ensure clear communication between parents, staff, and management.
Time-Saving Reports
Access detailed, ready-to-use financial reports with a few clicks.
Frequently Asked Questions
Can I configure custom discounts and fines for individual students?
Yes, VidyalayaERP allows you to set tailored discount rules and flexible fine structures based on specific needs.
How are parents notified about payments and reminders?
Parents receive SMS or app notifications for every fee update, payment confirmation, and due date reminder.
Can we track fees collected by different staff members?
Yes, reports can be filtered by user ID to view collections by individual staff members.
Does the system support receipt printing via mobile?
Absolutely! Receipts can be printed instantly on a thermal printer using the mobile app.
What payment modes are supported?
VidyalayaERP supports cash, UPI, bank transfers, and in-app payments for convenience. For in-app payments, school management can choose any of the payment gateway listed here.
Can reports be downloaded or printed?
Yes, all reports can be downloaded as PDFs or printed directly for official use.
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About Us
VidyalayaERP is a comprehensive school management software designed to streamline administrative tasks, enhance communication, and improve overall efficiency in educational institutions.