Understanding VidyalayaERP

Overview

VidyalayaERP is a school management platform designed to bring different school operations together in one system. It helps schools manage student information, admissions, academics, attendance, fees, examinations, staff, and other administrative activities.

Instead of maintaining separate records for different departments, schools can use VidyalayaERP to manage their operations through a centralized platform.

What can you do with VidyalayaERP?

The platform includes several modules:

1. Student Management

• Manage student admissions and profiles.
• Maintain admission numbers and student information.
• Manage academic-session enrollment, classes, and sections.
• Link parents and guardians with students.
• Maintain student documents and additional information.

2. Academic Management

• Configure academic sessions, classes, and sections.
• Manage subjects and teacher assignments.
• Create and maintain class timetables.
• Manage assignments and study materials.
• Maintain the academic calendar.
• Promote students to the next academic session.

3. Attendance Management

• Record daily student attendance.
• Maintain subject-wise attendance.
• Manage staff attendance.
• Configure GPS-based staff attendance.
• Review attendance records and reports.

4. Fee Management and Finance

• Configure fee types and fee items.
• Assign fees to students.
• Manage discounts and fines.
• Collect student fees and generate receipts.
• Manage online fee payments.
• Record income and expenses.
• Review financial information and reports.

5. Examination and Results

• Configure examinations and examination routines.
• Enter student marks.
• Configure grading and result rules.
• Calculate and publish examination results.
• Generate admit cards and marksheets.

6. Staff and Payroll Management

• Maintain staff profiles and employment details.
• Manage departments and designations.
• Configure leave types and leave requests.
• Configure salary components.
• Generate, approve, and process salaries.
• Generate payslips.

7. Additional Modules

VidyalayaERP also supports:

• Transport management
• Hostel management
• Library management
• Inventory management
• Front office management
• Communication and notifications
• Certificates and ID cards
• Reports and dashboards

Who can use VidyalayaERP?

Different users access different parts of the platform according to their roles and permissions.

User	Main purpose
Central Administrator	Manage schools, subscriptions, packages, and platform-level settings
School Administrator	Manage school operations and configurations
Accountant	Manage fees, payments, income, expenses, and financial records
Teacher	Manage assigned classes, attendance, assignments, and examination marks
Guardian	View linked children’s academic and administrative information
Student	Access learning resources, attendance, fees, and examination information
Driver	Manage assigned transport activities and trips

Web and Mobile Access

School staff primarily use the web application to manage school operations.

Separate mobile application interfaces support staff, guardians, students, and drivers. The available features depend on the user’s account type, school configuration, permissions, and the released mobile application.

Important Things to Know

• Features may depend on the school’s active subscription.
• Access is controlled through user roles and permissions.
• Many academic and administrative records are associated with a particular academic session.
• Mobile application features may differ according to the user’s role.